Office Administrator Opportunity
Furtado & Associates, a consulting engineering firm located in Seattle with over 30 years in business, is looking for a full-time Office Administrator to support office activities in our downtown Seattle office. Our services are in high demand and with our upcoming project load expanding, we are seeking a qualified office administrator to join our team.
If you have 3+ years of administration experience, reliable, excellent time management skills, and a focus on quality, accuracy and attention to detail, we encourage you to read our posting thoroughly and apply!
Job Responsibilities:
This position is responsible for providing general administrative support with additional supporting responsibilities that may include Human Resource, Accounting and Marketing functions depending on experience. Due to the COIVD-19 situation, this position will most likely begin with a remote work arrangement (i.e., working from home).
Job responsibilities will include but are not limited to:
Qualifications & Requirements:
Benefits and Compensation:
We are a small business offering benefits that include: competitive compensation (depending on experience), medical, vision, dental, and life insurance, 401(k) (with company contributions), and paid vacation, sick leave, and holidays.
Position Type/Expected Hours of Work
This is a full-time position, and hours of work and days are typically Monday through Friday 8:30 a.m. to 5 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:30 a.m. to 3:30 p.m.
EEO Commitment:
Furtado & Associates, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status.
If you have 3+ years of administration experience, reliable, excellent time management skills, and a focus on quality, accuracy and attention to detail, we encourage you to read our posting thoroughly and apply!
Job Responsibilities:
This position is responsible for providing general administrative support with additional supporting responsibilities that may include Human Resource, Accounting and Marketing functions depending on experience. Due to the COIVD-19 situation, this position will most likely begin with a remote work arrangement (i.e., working from home).
Job responsibilities will include but are not limited to:
- Manage front desk activities and provide general administrative support to our employees.
- Manage administrative communications and correspondence (telephone, e-mail, letters)
- Word processing to include formatting memos for internal and vendor correspondence using various software programs
- Purchase office equipment and supplies when requested or needed
- Assist in maintaining employee and company records and filings
- Maintain administrative filing systems
- Update office calendars and schedules
- Oversite and maintenance of office equipment, vehicle records and equipment insurance
- Support coordination of field staff training compliance
- Coordination and preparation of internal meetings/luncheons
- Assist in administration of health and benefit plans including enrollments, terminations and/or distributions when applicable
- Maintain strict confidentiality with regard to Human Resources and payroll issues
Qualifications & Requirements:
- Graduation from high school or GED, Bachelor’s degree preferred
- Proficiency in Microsoft Office including Excel, Word, and Outlook
- Excellent written and verbal communication skills
- Ability to use Microsoft Excel and Word for record keeping and reference purposes
- Willingness to learn industry specific software
- Proficiency with editing PDFs (BlueBeam preferred)
- Ability to work standard office/computer equipment and have knowledge of general office procedures, filing, grammar, and punctuation
- Client-first attitude that focuses on working collaboratively within a team
Benefits and Compensation:
We are a small business offering benefits that include: competitive compensation (depending on experience), medical, vision, dental, and life insurance, 401(k) (with company contributions), and paid vacation, sick leave, and holidays.
Position Type/Expected Hours of Work
This is a full-time position, and hours of work and days are typically Monday through Friday 8:30 a.m. to 5 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:30 a.m. to 3:30 p.m.
EEO Commitment:
Furtado & Associates, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status.